OF THE
REVISED AND EFFECTIVE
OCTOBER 1, 2008
The recreation oriented community of Pine Mountain Lake came into being in the late nineteen sixties. One of the features of this community is an excellent eighteen hole championship golf course. In 1971 the Golf Course Professional collected fees which then permitted the golfers to be registered in the Northern California Golf Association (NCGA) and thus have official handicaps. On January 18, 1975, the Golf Course Committee representing the Pint Mountain Lake Association Board of Directors convened a meeting, which resulted in the formation of a Men’s Golf Club and election of 5 officers (Board of Directors). This document represents the by-laws of the Pine Mountain Lake Men’s Golf Club.
The name of this club shall be “PINE MOUNTAIN LAKE MEN’S GOLF CLUB”. It will be referred to hereinafter as “The Club”.
ARTICLE II
The club, which will provide an organization of properly handicapped golfers, intends (as much as possible) to help improve the quality of play and increase the participants’ interest and pleasure in playing golf at Pine Mountain Lake.
The above goal will require coordination and cooperation with many related organizations such as the Pine Mountain Lake Association Board of Directors and it’ Golf Committee, the Golf Professional and his staff, the Administration Office, the Pine Mountain Lake Ladies’ Golf Club and the Country Club Management.
This club shall be a non-profit organization.
The principal office for
the transaction of business of the Club shall be the Country Club at Pine
Mountain Lake, Groveland, California.
The mailing address is:
Pine Mountain Lake Men’s
Golf Club
P. O. Box 1079
Groveland, California 95321
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Section 1. QUALIFICATIONS:
All male persons who are currently property owners, may
become Members upon payment of the annual dues of the Club. A qualified person MUST BE OF AMATEUR
STATUS.
Section 2. APPLICATIONS:
Applications for membership in the Club shall be in writing. The application is made by completing and submitting to the Club the following:
a. Club membership application form (available at the Association Office or the Pro Shop).
b. Membership application for the Northern California Golf Association (NCGA)---(available at Association Office or the Pro Shop), and
c. A check for the membership fee made out to the “Pine Mountain Lake Men’s Golf Club”.
Section 3. ELECTION OF MEMBERSHIP:
Applicants become Members only upon approval by a quorum of the Board of Officers, hereinafter referred to as the ‘Board”. Approval will normally be considered during a scheduled meeting of the Board.
Section 4. NUMBER OF MEMBERS:
The total number of members is not limited and is controlled by Section1, QUALIFICATIONS, of the article.
Section 5. TERM OF MEMBERSHIP:
Membership is continuous provided the individual maintains his status as a REGULAR Member of the Pine Mountain Lake Association and keeps his dues current.
A Member of the Pine Mountain Lake Association who loses his membership in the Association by virtue of the sale of his property, automatically loses his membership in the Club thirty (30) days after such sale.
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If a Member (for some reason) has his membership in the Club and/or NCGA cancelled, he CANNOT be reinstated in the Club before six (6) months of non-membership.
Section 6. CLASSES OF MEMBERSHIP
a. REGULAR MEMBERS:
Regular members are male Pine Mountain Lake Association property owners who maintain a current paid-up status in the Association and the Club.
b. JUNIOR MEMBERS:
Junior Members are sons, not over 18 years of age, of Pine Mountain Lake property owners. Junior Members shot NOT have the right to vote. Junior members cannot participate in Club sponsored golf events without prior authorization of the Board of Directors.
c. COMPLEMENTRY MEMBERS:
Complementary Members are Members of the Club who by decision of the Board are accorded free registration in the NCGA.
d. HONORARY MEMBERS:
Honorary Members are Members whom the Club sees fit to honor with some form of free lifetime or other type of reduced cost membership.
Section 7. DUES:
The Board shall periodically establish the dues of all classes of membership, the method of payment and the required date of payment.
Section8. ASSESSMENTS:
Assessments may be proposed and, if in the opinion of the Board such assessment is necessary or advisable, the Board shall authorize and determine the manner of payment therof. However, no such assessment shall be effective without the approval of a majority of mebers at a duly called meeting at which a quorum is present and a vote by ballot taken.
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Section 9. DISCIPLINE
The Board shall have the right to fine, suspend or expel any member of the Club for conduct, which in its opinion, is detrimental to the welfare, interest, or character of the Club. The Board may NOT take such action until it has notified the member, IN WRITING, of its intention and given him an opportunity to APPEAR before the Board.
Section 1. PLACE OF MEETING:
All meetings of Members shall be held at the Country Club on Mueller Drive at Pine Mountain Lake or such other place as designated by the Board.
Section 2. ANNUAL MEETING
The Annual Meeting of the members of the Club shall be held on a Saturday in September at which time members shall elect Officers as herein provided, consider reports of the Officers and transact such other business as may be properly brought before the members.
Section 3. SPECIAL MEETINGS
The Board may call Special Meetings for any purpose at any time. The President shall also call Special Meetings upon request of (10) percent of the members entitled to vote.
Section 4. QUORUM
A quorum for nay meeting of the Members shall consist of a majority of those Members present and entitled to vote.
Section 5. NOTICE OF MEETING
Notice of meetings, Annual or Special, shall be given in writing to the Members entitled to vote, by mailing said notice not less than fifteen (15) days before the meeting to their address appearing on the books of the club. The notice shall specify the place, date, and hour of the meeting, and the general nature of the business to be transacted. Only when a meeting is adjourned for twenty (20) days or more, shall notice of replacement meeting be given as in the case of an original meeting.
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Section 6. VOTING-PROXIES:
Only Members, whose names stand on the records of the Club as being entitled to vote on the day of any meeting of the Members will be entitled to vote at such meeting. Every Member entitled to vote, MUST vote in person. Proxies will NOT be accepted.
MANAGEMENT
Section 1. GENERAL
The management of the affaires of the Club shall be vested in a Board of seven (7) Officers, each of whom shall be a Member of the Club and who shall serve without compensation.
Section 2. POWERS:
Subject to the limitation contained in the by-laws of the Club, the by-laws of the Pine Mountain Lake Association, the directives of the Pine Mountain Lake Association Board of Directors and the appropriate duly appointed representatives, all powers of the Club shall be exercised by or under the authority of the Board. The Board shall control all business and affairs of the Club.
a. Items that need formal documentation for operation of and use by the club shall be known as “directives”. They shall have the following format:
“PINE MOUNTAINLAKE MEN”S GOLF CLUB DIRECTIVE #1”
_______________________________________________________
_______________________________________________________
Effective___________________
____________________(signed)
President
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Section 3. OFFICERS-TERM
The officers of the Club, in order of importance, are as follows: President, Vice-President, Secretary, Treasurer, Handicap/membership Chairman, Tournament Chairman, and Assistant Tournament Chairman. The terms and method of election are as follows.
a. Officers are elected for a three (3) year term. The term starts immediately after the Annual Meeting, at which they are elected and except as noted later, terminates immediately following the Annual Meeting after the third year.
b. Officers will not serve consecutive terms.
c. Elections of new Officers to replace terminating Officers will be held each year during the Annual Meeting. Normally, there will be two (2) or three (3) Officers elected depending on the specific year.
d. An Officer Nominating Committee consisting of three (3) members who are non-officers and also are not interested in office, will be appointed at least ninety (90) days in advance of the election by the President. The President will make an appropriate announcement of the Nominating Committee.
e. The Nominating Committee will select a group of candidates to be voted on for election to office. There will be at least twice as many candidates as there are officers to be filled. Prior agreement MUST be obtained from each candidate as to his willingness to run for election, to serve three(3) years and to serve in any office to which he is elected.
f. Nominations will NOT be made from the floor during the Annual Meeting. The Members interested in having themselves or other Members nominated for election should make their wishes known to the nominating Committee at the appropriate time.
g. Each candidate for election to office will have a representative make a speech (absolute limit of 2.5 minutes) to present him to the Club members prior to election. A candidate may make his own presentation. The order of presentation will be alphabetically by the last name of the candidate.
h. The election of the new officers will be held immediately after the presentations and will be by secret ballot. The outgoing Officers will count the votes.
i. In the event of a tie in the elections, a runoff election will be held only between the tied candidates.
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j. Immediately after the Annual Meeting, the incumbent President or the previous year’s outgoing President will conduct a secret ballot election with ONLY the seven (7) Officers voting to determine the position of each of the Officers for the coming year. The following rules apply for these elections
a. An incumbent Officer will NOT be elected to a office of a lower level than the one held during the previous year unless he so permits.
b. An Officers MUST receive at least four (4) votes to be elected to the office.
c. The ballots will be taken independently in order of available office.
Section 4. VACANCIES
Any vacancy on the Board shall be filled in the following manner:
a. When the Presidency is vacant, the Vice-President automatically becomes President.
b. When any Club office is vacated, the Board, shall by majority vote, appoint a replacement for that office. The appointed officer will serve the remaining term of the vacated office.
Section 5. MEETING-QUORUMS-PROXIES
a. REGULAR MEETINGS: Regular meetings of the Board shall be held at the time and place established by the Board.
b. SPECIAL MEETINGS: Special Meetings of the Board may be called by the President or Vice-President upon two (2) days prior notice of such meeting. The notice of such meeting will include the subject of the meeting.
c. QUORUM: At least four (4) Officers are required to constitute a quorum for transaction of business. A majority vote of the Officers that constitute a quorum is valid as an act of the Club.
d. PROXIES: Proxies are NOT allowed. An Officer not able to attend a meeting may indicate his preference in writing to the meeting.
Section 6: REMOVAL:
Any Officer may be removed from office upon the affirmative vote of four (4) Officers, for continued absence from meetings, neglect of duty, or for conduct, which in their opinion is unbecoming to an Officer or detrimental to the best interest of the Club.
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Section 7: PAST PRESIDENT:
The immediate past President of the Club, if he has completed his three (3) year term, will automatically serve as an ex-officio member of the Board for one (1) additional year.
DUTIES AND AUTHORITIES OF OFFICERS
Section 1. DUTIES OF THE OFFICERS
a. PRESIDENT:
The President shall preside at all meetings of the Officers and of the Members; call such meetings as the by-laws and Directives may require him to call; appoint (unless otherwise delegated) members of all standing committees; members of all standing committees and of such other committees as may be established (subject to approval of the Board); act as ex-officio member of all committees; see that the by-laws and Directives of the Club are strictly enforced; generally supervise the affairs of the Club. At the Annual Meeting he will render reports on financial matters and on each committee for the previous year, as well as proposed plans for the future.
The President’s official term does not expire until he has completed the duties attendant to conducting the election that determines the position of Officers for the coming year.
b. VICE-PRESIDENT:
In the absence or inability of the President, the Vice-President shall perform the duties of the President. In addition, the Vice-President may be put in charge of, or assigned to, special activities by the President.
c. SECRETARY:
The Secretary shall keep a record of all meetings of the Board and all member meetings. Shall conduct the official correspondence of the Club.
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d. TREASURER:
The Treasurer shall have the general charge of the accounts and account books of the Club and its funds. He shall submit such statements of the accounts as the Officers may require. He shall make an annual statement to the Board of accounts and general financial affairs of the Club prior to the Annual Meeting. The Board shall prescribe the format of the statement.
e. HANDICAP/MEMBERSHIP CHAIRMAN:
The Handicap/Membership Chairman shall be required to educate members as to how the handicap system works and on the proper posting of scores. His duties include updating the membership computer database, posting of handicap reports and distribution of Member/Handicap cards each month. He shall also be familiar with the Handicap Manual as published by the NCGA. He shall insure that the required monthly reports to the NCGA ate submitted on time.
f. TOURNAMENT CHAIRMAN:
The Tournament Chairman shall be in charge of planning, arranging, and coordinating the golf tournament program and related activities during the year. He shall appoint sub-chairman and delegate other assistance as required to carry out this activity.
g. ASSISTANT TOURNAMENT CHAIRMAN:
The Assistant Tournament Chairman shall assist the Tournament Chairman in planning, arranging, and coordinating the golf program and related activities during the year.
Section 2. AUTHORIZATION TO DEAL FUNDS:
a. Any officer of the Club is authorized to endorse checks, drafts, and other evidence od indebtedness made payable to the Club, but ONLY for purposes of deposit in the Club bank account.
b. All checks, drafts, and other instruments obligating the Club to pay money shall normally be signed by the Treasurer and the President on behalf of the Club. In case of urgency or absence of the above Officers, ANY two (2) Officers may sign the document. IN ALL cases two (2) Officers MUST sign—One signature is NOT valid.
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Section 3. AUTHORITY TO EXPEND CLUB FUNDS:
a. Only the Board, by majority vote, may authorize expenditure of Club funds.
b. NO individual Officer, other person or committee may authorize expenditure of Club funds.
c. The Board shall establish a yearly budget based primarily on the cash inflow from membership fees.
d. Any Member of the Pine Mountain Lake Men’s Golf Club will receive compensation for his HOLE-IN-ONE achieve eith “at home” or “away”. He shall provide the Board with a scorecard signed by one or more players who witnessed the event and by the Golf Pro (or his representative) of the golf course where the HOLE-IN-ONE was achieved. The Board will have the responsibility to verify is information and insure that 50 drink tokens are presented to the Member. The tokens are redeemable for drinks at the Country Club Bar only.
ARTICLE VIII
MISCELLANEOUS
Section 1. PROCEDURE:
Robert’s Rules of Order (revised) shall govern the procedures of all Club meetings.
Section 2. INTERPERTATION OF BY-LAWS:
Questions involving the construction or interpretation of these by-laws shall be decided by the Board and their decision is final.
Section 3. FISCAL YEAR:
All affairs of the Club shall be carried out of a fiscal year basis. The fiscal year shall start on the first (1st) day of October and end on the thirtieth (30th) day of September of the following year.
Section 4. CALENDAR YEAR:
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The dues of the Members shall be paid on a calendar year basis.
Section 5. AMENDMENTS:
By-laws my be amended or repealed or new by-laws adopted by affirmative vote of two-thirds (2/3) of the members at a duly called meeting at which a quorum is present.
Section 6. FINANCIAL GOAL:
The Club will operate as a NON-PROFIT making organization.
Section 7. CLUB NAME:
The name of this Club is PINE MOUNTAIN LAKE MEN’S GOLF CLUB”. In prior years, however, the Club was registered with the Northern California Gold Association (NCGA) as “Pine Mountain Lake Golf Club”. The latter title implies the inclusion of the “LADIES GOLF CLUB” as well as the “MEN’S GOLF CLUB”. Tis anomaly will be continued until such time as a more factual arrangement my be established or required.
Section 8. DISSOLUTION OF THE CLUB
If the Club is dissolved by a majority of the Members at a meeting duly called at which a quorum is present and ballot vote taken, the Board is authorized, after liquidating all debts, to transfer any remaining Club funds to the American Cancer Society. The Board has the same authority if the Club dissolves due to lack of activity or of a quorum.
Section 9. SENIOR GOLF ACTIVITIES
The Club shall sponsor the development and promotion of golfing activities for Members 55 years of age and older. This activity shall be a self-supporting function.
Section 10. MOST IMPROVED GOLFER
A regular member in good standing that has participated in at least three (3) Club sponsored golf events will be selected by the Handicap/Member Chairman based upon the NCGA provided data to be the Most Improved Golfer. The decision will be made in September, announced at the Annual Meeting. The winner will receive free membership in the club the following year.
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Section 11. PER DIEM EXPENSES FOR NCGA TOURNAMENTS
The Club will pay Per Diem of $50 plus cart fees for each Club member who represents the Club at NCGA Tournaments played away from Pine Mountain Lake.
Section 12 CLUB CHAMPION
The Club requires the holder of the title “Club Champion” to participate in at least three (3) Club sponsored golf events during the twelve months prior to the Club Championship.
Section 13 NET CHAMPION
The Club requires the holder of the title “Net Champion” to participate in at least three (3) Club sponsored golf events during the twelve months prior to the Net Champions
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CHANGES AND ADOPTIONS TO THE
BY-LAWS
Amended: 1990 Article
IV Section 4 NUMBERS OF MEMBERS
Amended: 1994 Article
IV Section 1 QUALIFICATION
Amended 1994 Article
IV Section 7e JOUNIOR MEMBERS
Amended 1994 Article
VI Section 4b VACATED OFFICE
Amended 1994 Article
VII Section 7 CLUB NAME
Adopted
1998 Article VII Section
8 HOLE-IN-ONE
Amended 1999 Article
IV Section 1 QUALIFICATIONS
Section
4 NUMBERS OF MEMBERS
Section
7c JUNIOR MEMBERS
Article V Section
4 QUORUM-ADJOURNMENTS
Article VI Section
3 OFFICERS-TERM
Article VII Section
1f HANDICAP CHAIRMAN
Added 1999 Article VII Section 1g ASST-TOURNAMENT
CHAIRMAN
Deleted 1999 Article IV Section 5 GRANDFATHER
CLAUSE
Section 7b ASSOCIATE MEMBERS
Section 7c SPECIAL MEMBERS
Amended 2003 Article IV Section 5 TERM
OF MEMBERSHIP
Deleted 2003
Article IV Section 6b MULTI-CLUB MEMBERS
Amended 2003 Article IV Section 6c JUNIOR
MEMBERS
Section 6d COMPLEMENTRY MEMBERS
Amended 2003 Article V Section 2 ANNUAL
MEETING
Amended 2003 Article VII Section 1e HANDICAP/MEMBER
CHAIRMAN
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Added 2003 Article VII Section 10 MOST
IMPROVED GOLFER
Added 2003 Article VII Section 11 PER
DIEM FOR NGCA EVENTS
Amended 2008 Article IV Section 6 JUNIOR
MEMBERS
Added 2008 Article VIII Section 12 CLUB
CHAMPION
Amended 2008 Article VII Section 3d HOLE-IN-ONE
Added 2008 Article VIII Section 13 NET
CHAMPION
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Pine Mountain Lake Men’s Golf Club Directive #2008-1
Club
Champion
Overview:
The procedures defines the amount of Club sponsored participation the winner of the title Club Champion must have had in the previous year.
Procedure:
The Club Champion must have participated in at least 3 Club sponsored golf events in the 12 months prior his winning that title.
Effective: October 1, 2008
Signed: Jerald L. Dickson
President
Pine Mountain Lake Men’s Golf Club Directive #2008-3
Net
Champion
Overview:
The procedures defines the amount of Club sponsored participation the winner of the title Net Champion must have had in the previous year.
Procedure:
The Net Champion must have participated in at least 3 Club sponsored golf events in the 12 months prior his winning that title.
Effective: October 1, 2008
Signed: Jerald L. Dickson
President
Pine Mountain Lake Men’s Golf Club Directive #2008-2
Hole-In-One
Overview:
The procedures defines the amount of expenditure that the Club will provide for celebration of a member Hole-In-One.
Procedure:
The Club will reimburse the Country Club Bar for fifty (50) drink tokens for member holes-in-one when the requirements of Article VI Section 3d are satisfied.
Effective: October 1, 2008
Signed: Jerald L. Dickson
President